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Leaving Gmail for Mailbox.org

Leaving Gmail for Mailbox.org

192 comments

·August 22, 2025

rendleflag

I’ve been a Fastmail user for years, having left Gmail. It works great and have nothing be but praise for them. I use my own domain with them so if I decide to leave it’s not an issue worrying about updating people with my new email.

onlyhumans

Fastmail is kind of a weird service. If you stop paying they release your email for someone else to take over. Pretty unacceptable this day and age.

kelnos

I really wish all mail providers made it easy and seamless to bring your own domain (or register and manage one in the background for you, without you having to care for the details). Obviously giving a service-tied email domain to users is a great lock-in strategy. But it's worrying that so many people have a big part of their online identity tied to Google.

(You can even sign up for a Google Account without GMail, using a third-party domain. And this is distinct from Google Workspace, or whatever they're calling it today. You get a normal, regular, personal Google Account, just without GMail and using your own non-gmail.com address.)

jeffparsons

This would be easily solved for customers who care about it by allowing you to pay a one-off fee to reserve the name for ~100 years.

Or they could just absorb that.

Any idea why it works that way? Have they offered an explanation?

I'm a Fastmail customer but I've never noticed this because I use my own domain.

raincom

It is easier to change MX records for your personal domain.

echelon

That is 100% unacceptable.

null

[deleted]

FireBeyond

I use Fastmail with my own domain. I am not sure of the logic that says paying $60/year for email is fine, but $8/year for a domain is a bridge too far.

Do that, it's a non-issue, though I do agree with you that it shouldn't be a thing (or at least have like a multiple year embargo on the address).

NomDePlum

How's that different from any other provider?

winrid

At the very least it's weird when you consider their privacy focused marketing and the fact that it costs them like nothing to delete the data but mark that email taken.

lemoncucumber

Any provider with a free tier doesn’t have the issue so that covers a lot of them

Sayrus

Most prevent your username/email from being reused but restrict access or storage. From what I've seen, the delay often ranges from 30 days to years (but not guaranteed).

palata

I was really happy with Fastmail as well. Before that I used ProtonMail, which was annoying because it forced me to install their bridge and use their encryption stuff.

After Fastmail I went to Migadu, and it's absolutely great. I have never seen support requests getting answers that quickly :-).

tamimio

I don’t see masked email feature in Migadu, is there one? Useful for burner services

ternaryoperator

Like you, I am a happy long-term user of Fastmail. In addition to the excellent mail and calendar service, their tech support is top-notch: fast and generally providing the correct answer in their first communication.

TranquilMarmot

I spent the past month "de-Googling" my life after I saw a notice in my Gmail inbox that it was 20 years old. I took a step back and realized just how invested into the Google ecosystem I was. Gmail, Calendar, Docs, Drive, Maps, Keep, Photos, YouTube, FitBit, Android. Basically my entire digital life. My goal was more diversifying than security/privacy, but security/privacy is a really nice bonus.

I ended up going with Proton because they had a good solution for mail, calendar, and drive which I was looking to replace. I set up my custom domain to point to it and have my Gmail forwarding to it - any time I get an email to the old Gmail address I go change it on the website or delete the account altogether.

For Google Docs / Keep, I switched over to Obsidian and pay for the sync there. It's a great replacement for my main use case of Docs / Keep which is just a dumping ground for ideas.

For Google Photos, I now self-host Immich in Hetzner on a VPS with a 1TB storage box mounted via SSHFS. I use Tailscale to connect to it. It took a few days to use Google Takeout + immich-go to upload all the photos (~300GB of data) but it's working really well now. Only costs $10/mo for the VPS and 1TB of storage.

Android I think I'll be stuck on - I have a Pixel 8 Pro that technically supports Graphene but there are too many trade-offs there. Next time I need a new phone I'll take a serious look at Fairphone but I think the Pixel 8 Pro should last a few more years.

My FitBit Versa is really old and starting to die - I ordered one of the new Pebble watches and am patiently waiting for it to ship!

YouTube I'm stuck on because that's where the content is. I have yet to find a suitable replacement for Google Maps - OpenStreetMap is still really hard to use and gives bad directions.

crossroadsguy

Switch to an iPhone.

Apple's software and services (sync, drive, photo backup etc) are so inferior, especially compared with Google's (technically speaking), you'd be anyway forced to use third party (often cross platform) solutions. No risk of going deep into Apple's ecosystem ;-)

prinny_

Having used both Google and Apple for notes, calendar, docs, cloud back up (general files) and photos I have come to believe Google has the better tech but Apple has the better product. It fascinates me how Google just can’t design a simple and intuitive UI for its products, which are by all means technically superior.

internetter

I'm a happy icloud photos user. Other sync is not so good, but icloud photos works fine.

jordibc

I found myself in a similar situation and also started de-googling, which is much nicer and liberating than I was fearing.

I did the exact same thing with Immich (what a great software, by the way!).

And in case it helps:

Instead of always relying on google maps, I now mostly use CoMaps (https://www.comaps.app/). Way better than using directly OpenStreetMap. And for my Pixel 7, I switched to LineageOS with gapps (https://lineageos.org/) and I'm not missing anything and am very happy with it.

Also, I'm trying now Nextcloud (https://nextcloud.com/), with a setup similar to Immich, and now I do believe there is life beyond google, and it's a better life.

habi

> OpenStreetMap is still really hard to use and gives bad directions.

https://www.magicearth.com/ works well for car navigation with OSM data, and https://cycle.travel/ is the best way to navigate on a bike, also with OSM data.

In which country do you live, if I might ask?

jmlim00

Was about to mention magic earth, but of course someone else has recommended it already. Was talking with a coworker about degoogling and they brought up this. Surprisingly works good enough where I live.

floren

I've taken steps to degoogle too, but like you I've rather stuck on Android because over the years I've ossified a set of tools I like (KeepassDX and Syncthing are really important, and Firefox on Android is actually damn good).

yyyk

It's quite possible to use Android without a Google account.

pluc

GrapheneOS lets you use Play Store apps

Telaneo

Which you need to buy a Pixel to be able to use, Pixel being Google's phones. Bit of a Catch-22 there. I guess you could buy one used.

prof-dr-ir

I am very interested in moving my photos and data to a self-hosted solution but am a little anxious about backups.

Do you simply trust hetzner to not lose the data on your 1TB storage box?

(I am aware that I am currently trusting google and dropbox to do just that.)

inopinatus

It is still viable to self-host everything from photos to mail yourself and sync to cloud/storage services as disaster recovery. It helps if you have an infrastructure background but anyone can set this up. Mail is the most annoying, not because it's technically difficult but because deliverability is a long-term reputation function. Nevertheless I've been my own MX and storage provider since the early '90s and it's too late to change my ways now, you just have to keep up with the gold standard as it varies.

The biggest hazard, especially if the whole family uses your stuff, is key-person risk, since infrastructure requires maintenance. The second biggest is being out of your depth in securing it.

My only regret in all my years of self-hosting was that time I returned a portable /24 to APNIC. Still stings even if it was the right thing to do, civically speaking.

I retain gmail & hotmail accounts for deliverability checks and as signup swamps.

xandrius

To be fair if both google and dropbox can't take care of 1TB of data, who can?

My solution against photo anxiety is to actually look at them and decide to physically print the best ones every year. More likely to be used as gifts or just fun to look through them in a photo album, nobody is going to sit next to you on a phone or computer but bring out an old photo album and everyone is on it.

thewebguyd

I do professional wedding photography as a side business.

Yes, please print your photos! I love it when my clients print their photos, and I print my favorites as well. There's still something magical about a real, physical photo vs. digital.

I have vast archives of digital photos and you know what? I barely look at them, but I have prints up all over my walls, in my wallet, etc and I enjoy them all the time.

nine_k

Back it up to S3 glacier, or to Backblaze. The cost of it is pretty low, much lower than a VPS / bare metal box + 1 TB cost for the photo app hosting.

palata

> supports Graphene but there are too many trade-offs there

What are the tradeoffs? I have been following GrapheneOS for a while, and it doesn't seem like there are many tradeoffs.

> OpenStreetMap is still really hard to use and gives bad directions.

OpenStreetMap is a database, and most commercial services that are not Google use it. E.g. Uber or Lyft.

You just need to find an app that you like. CoMaps is nice, OSMAnd has a lot of feature but the UX is harder. And of course you can contribute to OSM and make it even better than it is! You'll see it's a great community!

nine_k

Can you use GrapheneOS with your bank app? With a digital wallet for NFC cards? With Uber or Lyft? (Asking seriously, not rhetorically.)

callahad

My understanding from looking into this two years ago is that it's hit or miss for banks (depending on if they opt into device attestation stuff), no for NFC / Google Wallet, and yes for Uber / Lyft.

Apparently the common workaround for the Google Wallet stuff is to pair a GrapheneOS phone with a stock Android smartwatch.

Edit: Here's some additional information on banking apps: https://privsec.dev/posts/android/banking-applications-compa...

Apparently the common recommendation these days is to use Curve Pay as a virtual card provider on GrapheneOS, which can then route to arbitrary underlying cards. And evidently Google Wallet does work for things that aren't payment cards (airline tickets, transit passes, etc.) on GrapheneOS.

BeetleB

Yes, these would be my concerns as well. In the past, I would install custom ROMs. Then I stopped doing that and would only root my device. But of late, way, way too many apps refuse to work if rooted (apps that used to be fine with it before).

Now I just accept life as it is.

octo888

Contactless payments is the the big one that doesn't work and probably won't. You can do in app payments via Google pay though

Many banking apps work fine though not all.

jackthetab

This is a question that I rarely see answered but would love to know as well.

BeetleB

Someone showed me OSMAnd recently while we were hiking. I installed it as soon as I got home. Great for hiking.

Then last week I used it for navigation (on a phone with no SIM card).

Absolutely. Terrible.

Worst navigation app I've seen. Told me to make a turn at an intersection that did not allow turns. Then at another intersection, it told me to "Turn left", but the display clearly showed it going straight. I'm guessing that the straight road probably is angled 1 degree or something at the intersection and the app was viewing that as a turn.

sunshinekitty

Haha almost identical experience but self hosting immich with off site backups. Wild how difficult it is to change your email with certain websites! Several months later still fighting with various sites.

I have an iphone so I use Apple maps and an icloud based obsidian vault, and that is all that is tied to Apple which feels fine for now.

palata

There is CoMaps on iOS that is open source and is based on OpenStreetMap. Highly recommended.

binaryturtle

How do you de-google yourself properly when every 3rd website stops working entirely unless you whitelist some google stuff in your content blocker?

themadturk

I've largely de-Googled myself, but not my family. The only Gmail I have is from a few old accounts that hardly ever email me anymore; I've been on Apple's email, calendar, photos, etc. for years, and use Kagi for search. Nor do I feel any pull back toward Google. The biggest involvement I have is for the correspondents I have who are still using Gmail; every time I email them, my stuff ends up in Google's system.

jjulius

I've de-Googled myself and this idea does not match my reality.

qualeed

1) "De-googling" doesn't need to be a binary, all-in or all-out situation. Any reduction in reliance of Google (or any single point of failure) is good. Diversifying the big stuff (mail, storage, etc.) is a great start. About last on the list is worrying about the occasional allowance for gstatic.com or whatever.

2) While I occasionally need to allow some scripts from google, it's absolutely nowhere near 1/3rd of sites.

mixedmath

> This was a tough decision, having used Gmail since 2007/2008. However, I had to draw the line and stop giving Google my data for free. > > The problem with email is that everything is transmitted in plain text.

Interestingly, one of my biggest problems with Gmail is that they don't allow actual plaintext. I used to routinely collaborate with developers who were vision-impaired, and the official Gmail phone app wouldn't let me send them plaintext email. Instead, it was some sort of HTML thing. Unfortunately, we sometimes sent code snippets to each other over email, and though admittedly it looked more or less fine, Gmail changed the underlying representation enough that my collaborators' screen readers would mess up on the parsing.

This led to me leaving Gmail on my phone, which led ultimately to me leaving Gmail entirely.

johannes1234321

I think you use the term "plain text" differently from the author of the post. I think they refer to the fact that there is no end to end encryption. Google has access to the clear text of all messages and can index/analyze them.

MobiusHorizons

The article does call out plain text email without formatting or attachments. Plain text typically refers to visual formatting, while clear text refers to lack of encryption.

Sniffnoy

That sounds like a problem with the Gmail webmail client -- I don't think Gmail does that when used over IMAP with an external client?

tgma

I don't understand the logic. I mean if you hate Google, or you specifically want to avoid Google having your data sure, but whichever email provider you choose will have at some point access to your plaintext email and they may choose to store it. There's no such thing as real end-to-end encrypted email unless the sender actively does so or you run the server yourself (and be online to do the TLS handshake when someone connects to your domain's MX address).

Another concern about anything social is that there are at least two sides in a conversation and whoever leaks the data to a third party will compromise privacy of all so it is really hard to prevent your email from getting to Gmail servers one way or another.

gkmcd

I did the same thing some years ago. I chose purelymail[0] as the MX for my personal domain and would recommend. The only issue is that it's so cheap, and my credit lasts so long, I forget that it is in fact a paid service and that I do actually need to make a payment from time to time...

[0]https://purelymail.com/

dsissitka

Something to be aware of if you're considering mailbox.org:

https://userforum-en.mailbox.org/topic/anti-spoofing-for-cus...

sandreas

Oh, thank you. I recently considered moving from posteo.de to mailbox.org, but I think I won't anymore regarding such an issue took so long to even be considered as a problem and as I understand is still not solved.

giuliomagnifico

Oh, thank you. I didn't know that. Anyway, I'm not using a custom domain on mailbox, I use my custom mail domain with another service.

spapas82

Unfortunately this is common in many smtp servers and is configuration dependent: After you authenticate as usera@example.com you can send emails as userb@example.com.

stevage

> starting at €2.50/month (paid annually)

> I had no issues with paying the equivalent of two coffees a month

Where can you get coffee for €1.25?!

palata

> The last two providers offered true end-to-end encryption

This is not quite right. The only offer e2ee if you send an email to someone on the same provider (e.g. ProtonMail to ProtonMail). If you write to someone using Gmail, it's not e2ee.

IMHO this kind of e2ee is interesting for companies (because every employee is on the same provider, and it's better to have the internal communications on ProtonMail than shared with Google on Gmail), but for a personal email it doesn't matter so much.

What's really important is to have a custom domain so that you are not stuck with one provider.

giuliomagnifico

That's correct, I meant that you have to always use their app, whether to use e2ee or not. There is no IMAP.

Mailbox also offers e2ee via browser among the same mailbox users, but it also has IMAP and PGP.

cptskippy

Custom domains make it really simple to move around. I was able to move from Gmail to ProtonMail on a Sunday afternoon without anyone knowing that I'd made a change.

NoboruWataya

I have been using mailbox.org for a few years and no complaints. I don't think the web UI is amazing but I use it via Thunderbird so it doesn't affect me.

If you use your own email client and your own domain name, you don't really need to worry about UI with email providers at all (as long as your provider supports those features). And your own domain name makes it easy to move around in future if you need to.

I don't really have any plans to move away from mailbox.org, though I just saw the post about Thunderbird offering an email service in the future. That might actually prompt me to move as I'd like to support the makers of a FOSS email client I've been happily using for years.

guerrilla

It doesn't sound like they do on-disk encryption like ProtonMail. Is that right?

gruez

You mean e2e? on-disk encryption (ie. "encryption at rest") is basically used by everyone, including gmail and outlook.

guerrilla

You can tell how well I've researched this ;) but yes.

giuliomagnifico

Mailbox doesn’t support it, but on mailbox you can use your IMAP app with Proton not.

And on mailbox you can easily send and receive PGP encrypted mail on mailbox.org. They provide a page for key import, allowing you to send encrypted emails like regular mail when needed.

It’s your choice, if you always want to use proton mail app everywhere you can use proton.

guerrilla

I use IMAP with Proton. Thunderbird is my main mail client. You just need to install the bridge.

mantra2

I started the get itchy about so much of my life sitting on Google about 5 years ago, so I decided to take the leap to Fastmail and haven’t looked back.

Didn’t need to do anything special for the migration. The in house importer they offer pulled over 80GB in a day and I was set from there.

Fastmail isn’t going to give you end to end encryption - but - I think just shedding a major Google service is a massive win privacy-wise.

I remember briefly looking into Proton but the search was awful.

mips_avatar

I'm thinking of leaving Google workspace for fastmail, but worried a bit about giving future employees email addresses/access. I hate being tied to Google but it provides a decent suite of things, and unlike M365 they actually work.

pndy

> I started the get itchy about so much of my life sitting on Google

For me and my partner was enough when Google started collecting info about purchases/delivery orders on gmail and dumping it in some separated page without any consent nor notification.

We moved to Proton but once they changed branding and starting introducing additional services beside mailbox we knew they enter milking-out path. Their newest AI plaything was reason to leave.

ryandrake

This solves the "dependence on Gmail" problem (which is definitely a worthy problem to solve) but not the general "dependence on a particular mail provider" problem. The next step in this walk-down-the-risk-chain is self-hosting on a VPS, where you're now just dependent on your VPS provider, and the next step could be self-hosting on your own metal, where you're now just dependent on your ISP. Happy trails!

palata

Self-hosting seems a bit extreme. The first step is actually to have your own custom domain, so that you can change provider easily. Granted you still depend on a provider, but you are not locked in.

mantra2

What bothered me about Gmail was that it was central to my life and if something were to happen and they locked my account they have zero support.

With that out of the way I feel perfectly happy with FM — no need to go further down the paranoia hole.

TranquilMarmot

> self-hosting on your own metal, where you're now just dependent on your ISP

Your ISP, the hardware not failing, needing to do routine maintenance and (expensive!) upgrades, having room in your house, having consistent power to your servers, possible theft, natural disasters causing you to lose your home, etc.

There's a reason I use a VPS for hosting a lot of things haha. Mostly because I live in a small apartment and don't have room for a server rack.

ectospheno

Backup your data. Email is data. It is easy enough to do and frees you from many problems. You restore from backup and go on with life.

42lux

It's more about diversifying at least that was my intention when I moved mail to a new provider.

woodson

Unfortunately, most big mail providers won’t accept email from your self-hosted mail server, even with DKIM, SPF, etc. So, diversifying is as good as it gets.

immibis

Has this been tested recently? I had no problem sending mail to my own Gmail account from my own server. Even without SPF (then I got a bunch of spam spoof bounces and realized I forgot SPF)

lawn

Which is why you should buy your own domain so you can easily move to another provider.

And backup your emails of course.

tsimionescu

I wonder how many more people have lost access to their DNS than to their email account. When you lease a domain (you can't buy domains), you have to periodically renew your lease - this is much more likely to be a problem than typical mail accounts. And if you lose your domain, and someone buys it, they now get all of your email - a much worse situation than Google locking out of your account. And there is no chance to appeal - again much worse than even Google's terrible user help.

TranquilMarmot

I own a domain that I use as my primary email address, but it's a "premium" domain that costs quite a bit to lease every year. To me the main concern here is that my payment fails, I don't notice, the domain goes up for sale and somebody grabs it. Then they have access to everything.

So, I use my personal domain for all mail except anything that's "vital" like government websites, banking, paying rent, etc. for which I use my email provider's domain. And of course I'm registered with my domain registrar with a different email domain.

mantra2

Yeah, I was using my own (used Pobox for SMTP in Gmail) — admittedly that made the transition easier.

carlosjobim

There's no reason to self-host your e-mail server. As long as you own your domain, you can simply point the DNS to a different provider when you want to switch.

raffraffraff

I moved myself and my wife's business away from Google, but that hasn't been without it's issues. Even though we're using a globally recognised mail provider and have DKIM, SPF etc all set up perfectly, we get bounced or delayed by certain mail admins. There are also occasional delays and issues. One thing I'll say about Gmail is that it's extremely reliable.

RandomBacon

What provider?

Running an online forum, I've encountered people using Atomic Mail, and that service has terrible reliability.

raffraffraff

Namecheap's "private email" service.

wooptoo

Zoho Mail is very good, priced well, and available in multiple zones- EU/US/etc.

Hobadee

Came here to say this. I moved my family (and our family domain) into Zoho and love it. It also has better features than Google in many areas. (coughre-ordering filterscough)